If you have a U.S. based bank, you can also pay via Bill.com. A pay link is provided on your invoice.<\/p>\n
For checks, please include a copy of the invoice with your payment (payable to \u201cOnline News Association\u201d) and mail it to:<\/p>\n
Online News Association
\nc\/o NPR
\n1111 North Capitol Street, NE, 2nd Floor
\nWashington, DC 20002<\/p>\n
Attention: ONA17 Sponsorship Payment<\/p>\n
For bank transfers and credit card payments, please contact Jessica Strelitz<\/a>, ONA’s Head of Strategic Partnerships, for details. Additional fees may apply.<\/p>\n All payments must be received by Oct. 1 or ONA cannot release passes or space for ONA17. This includes groups that have secured sponsorships and exhibit space in September.<\/em><\/p>\n Sponsor and exhibitor sales will close on Sept. 1, if not already sold out before that date. Please see the ONA17 sponsorship page<\/a> for current availability.<\/p>\n Please email Jessica Strelitz, Head of Strategic Partnerships at jessica@journalists.org<\/a> for questions about sponsorship, exhibitor spaces and supporter opportunities.<\/p>\n Midway sales will close on Sept. 1, if not already sold out before that date. See the Midway Packages page for current availability.<\/p>\n Please email Hanaa Rifaey, Midway Producer, at midway@journalists.org<\/a>, for questions about Midway programming or logistics.<\/p>\n Sponsors and exhibitors will receive private correspondence to register for their memberships and ONA17 passes. For Exhibitors and Sponsors, you have received a link to your sponsorship portal. Please update the portal.<\/p>\n Please consult your individual sponsorship agreement for how many full or exhibitor-only passes you receive as part of your sponsorship. Please note: Exhibitor-only passes grant attendees access to the Midway, Lounge and Exhibit-only areas, but not to sessions, evening events or meals. Additional Exhibit-only passes can be purchased separately.<\/p>\n Passes to the Opening Night Reception, not included in the exhibit-only passes, can be purchased separately. There will be no sales on site for these passes and they are only available for purchase to exhibit\/Midway-only pass holders. Contact Jessica for the link.<\/p>\n Exhibit-only\/Midway-only passes grant attendees access to the Midway, Lounge and Exhibit areas, but not to sessions, evening events or meals. Passes to the Opening Night Reception, not included in exhibit-only passes, can be purchased for $50 each. Sales will end on Oct. 2 and no sales will be available onsite.<\/p>\n For details and Freeman online ordering, follow this link.<\/a><\/p>\n Exhibitor Move-in:<\/b> For more information and helpful hints on pre-show procedures and move-in, please see the Freeman pre-show FAQ.<\/a> Please note: All freight must be shipped to the Freeman\u2019s Advance Warehouse.<\/p>\n EXHIBITOR, SPONSOR AND MIDWAY MOVE-IN\/SET-UP:<\/b><\/p>\n EXHIBIT HOURS:<\/b><\/p>\n EXHIBITOR MOVE-OUT:<\/b> For more information and helpful hints on post-show procedures and move-out, please go to the Freeman Post-Show FAQ.<\/a><\/p>\n Details on your booth space are included in your invoice. All exhibitors must follow IAEE rules. \u00a0As a note, in-line booths should not exceed 8\u2019 in height and the ceiling in the hall is 12′. Questions? Please ask Freeman for clarification.<\/p>\n Download the IAEE rules<\/a>.<\/p>\n Booth numbers have been assigned by Jessica Strelitz at a first-come, first-serve basis and also based on your sponsorship type or package. Please consult your agreement for which type of booth or lounge you have included in your package. For your specific booth number, please contact Jessica at jessica@journalists.org<\/a>.<\/p>\n Freeman is the ONA17 exhibit services and drayage company. The warehouse shipping address for EXHIBIT MATERIAL:<\/p>\n Exhibiting Company Name \/ Booth # Freeman will accept crated, boxed or skidding materials beginning Tuesday, September 5, at the above address. Material arriving after September 28 will be received at the warehouse with an additional after deadline charge.<\/b> Warehouse materials are accepted at the warehouse Monday through Friday between the hours of 8 a.m. and 3:30 p.m. If required, provide your carrier with this phone number: 301-918-7975.<\/p>\n IMPORTANT NOTE: All materials must be shipped to the above Warehouse Shipping Address. Please do not send any materials to the show site. If exhibitors send materials to the hotel\u2019s package room, the materials will incur additional handling fees charged by the FedEx Office at the Marriott Wardman Park Hotel. Freeman is not responsible for materials sent directly to the Marriott Wardman Park Hotel.<\/p>\n Please note: All items and materials that must be brought into the facility may be subject to Material Handling Charges and are the responsibility of the Exhibitor. This also applies to items not ordered through the Official Show Vendors.<\/p>\n Please be aware that disposal of exhibit properties is not included as part of your material handling charges. Please contact Freeman<\/a> for your quoted rates and rules applicable to disposal of your exhibit properties.<\/p>\n ACCESS TO THE FREEMAN ONLINE ORDERING PORTAL<\/a><\/p>\n All items for the ONA17 Attendee Bags must be shippped using this custom label<\/b><\/a>, and must be shipped between Sept. 5 and Sept. 28. ONLY use this label for drop shipments to the Freeman warehouse. Boxes without this label will not be included in the bags.<\/p>\n Please plan to send at least 2,200 items you\u2019d like to be included in the bags.<\/p>\n If you are sending bag drop items, please email Jessica Strelitz at jessica@journalists.org<\/a> and Kelly Jones at partnerships@journalists.org<\/a> to following information by September 25:<\/p>\n You must use this special shipping label for bag inserts. Please ONLY use this label<\/a> to ensure timely delivery of materials for the attendee bags. This label should ONLY be used for bag items\/inserts.<\/p>\n ACCESS TO THE ONA17 BAG DROP SHIPPING LABEL HERE.<\/a><\/p>\n Shipments should arrive on or between September 5 and September 28.<\/p>\n Note: Materials must arrive no later than September 28 to be included in the attendee bags. Boxes that arrive later than that date may not be included in the attendee bags.<\/i><\/p>\n Yes! It’s $250 for one, $400 for 2, $500 for 3 and $100 for each additional listing, and they will be up from when registration opens on Wednesday afternoon through our awards (gathering 800 of the top digital news leaders in the world) on Saturday.<\/p>\n Each job needs to fit on a standard sheet of paper (B+W or color) and I would encourage you to have a contact on site listed (if there will be one) for applicant questions\/interviews. ONA will take care of printing and posting. Contact Jessica for payment link. Jobs will be posted after payment is complete.<\/p>\n If you are an ONA member, you can post a 30-day listing for $200 on our Career Center<\/a>. Pricing for multiple postings and non-member rates here<\/a>. Use code “2QV75977” for an additional 20% off all campaigns up to 10\/5.<\/p>\n For non-Freeman (small) shipping needs and printing, our contact at the on-site FedEx is:<\/p>\n Vauchona Burrell Attendees love to eat and drink! We have three exclusive sponsors for lounges (coffee, hydration (flavored water and non-alcoholic drinks) and refreshments (green snacks) with right of first refusal for those items, so please keep this in mind when ordering for your exhibit space\/exhibit floor lounge. If you have any questions, just ask me and I can check with these sponsors to make sure we don’t have any conflicts.<\/p>\n Note: Private lounges\/meeting rooms don’t have restrictions on F&B.<\/p>\n Orders should be made through Ted Bernsten, Ted.Berntsen@marriott.com<\/p>\n P: <\/b>202.328.5618 | C: <\/b>202.439.0875<\/p>\n Event menus and tax\/service fees here<\/a>.<\/p>\n Freeman will be the ONA17 exhibit services company. Take advantage of the discount pricing by ordering online by September 13. For details, use the Freeman online order portal.<\/a><\/p>\n ONA is working with PSAV for these services. Use the price guide and order form. If you have a special request or need additional equipment, please call (202) 332-4178. Email completed form to wardmanpark@psav.com<\/a> or fax to (866) 312-5410.<\/p>\n ONA is also working with PSAV on electric. ALL Exhibitors, Sponsors with lounge space and Midway participants are responsible for securing their own electric. <\/b>Use this order form<\/a>. PSAV Early Ordering ends on October 1.<\/b> Sponsors can order AV and electric up until the floor opens Oct. 5. If you have a special request or need additional equipment, please call (202) 332-4178. Email completed form to wardmanpark@psav.com<\/a> or fax to (866) 312-5410.<\/p>\n No. If you need power, you must order it through PSAV (unless you have a recharge station or are in the Start-Up Alley).<\/p>\n No. You can use your own.<\/p>\n You can bring your own. Please keep in mind rules about what you can carry in by hand and remember that you cannot use a luggage cart, etc. You may ship your AV equipment to Freeman if that would be helpful.<\/p>\n Note: If you are ordering electric and\/or A\/V services from PSAV, each individual order carries a $100 set-strike fee. ONA doesn’t receive any payment from PSAV, they’re the hotel’s exclusive provider, and we pay for equipment and electric just like everyone else. <\/em><\/p>\n ONA provides free wireless access for all ONA17 conference-goers, including sponsors, exhibitors and Midway participants. \u00a0If you would like to order hard-line drops, please order using the PSAV form provided and below.<\/p>\n ACCESS TO THE PSAV ORDERING FORM HERE.<\/b><\/a><\/p>\n There is storage space for Exhibitors\/Sponsors available on a first-come, first-served basis. Small boxes and materials can be kept under exhibit\/lounge tables. Do not leave anything of value in your space unattended.<\/p>\n ONA will provide security for Exhibit\/Midway\/Sponsor space during non-show hours, but ONA is not responsible for theft. We strongly recommend exhibitors store valuables in their rooms when they are not in the exhibit\/Midway\/sponsor areas.<\/p>\n Booths are assigned based on sponsorship level and a first-come, first-served basis and finalized by the end of September. Contact jessica@journalists.org<\/a> for space assignments.<\/p>\n Yes, in the official ONA17 map book<\/a>. This map will be provided to participants at registration.<\/p>\n Please see your individual agreement for your exhibitor space size. Each standard 10×10 space includes a table, chairs and pipe and drape.<\/p>\n Electric and hard-line Internet are NOT included, and must be ordered in advance if you need either service<\/a>. Wireless access will be provided by ONA for free during the conference.<\/p>\n PSAV and Freeman will have staff on-site to assist exhibitors for hardware needs. For needs related to your sponsorship package or agreement, please reach Jessica or Hanaa (Midway) on-site. There will also be volunteers monitoring the space at all open times and during set-up\/tear down.<\/p>\n Jessica sends regular updates to sponsor and and exhibitors in the weeks before the conference. We will share a more updated list prior to the conference. The list contains only names and affiliations; we do not share contact information including e-mail addresses or mailing information. You will note there are some duplicate names — this is because the list is a merger between the general conference attendees and the Online Journalism Award banquet attendees. We kindly request that you refrain from any pre-show mass mailings to this list.<\/b><\/p>\n How do I pay for my Midway space, sponsorship or exhibit package? If you have a U.S. based bank, you can also pay via Bill.com. A pay link is provided on your invoice. For checks, please include a copy of the invoice with your payment (payable to \u201cOnline News Association\u201d) and mail it to: Online… Read MoreWho do I contact about sponsorships, exhibit space or the Midway @ ONA17?<\/h3>\n
How do I register people for the memberships and conference passes that are part of my ONA17 package?<\/h3>\n
What kind of passes do I have included with my package?<\/h3>\n
What\u2019s the difference between a Midway or Exhibit-only pass and a full conference pass?<\/h3>\n
What are the Exhibitor & Midway hours, set-up and tear-down times?<\/h3>\n
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How big is my booth?<\/h3>\n
What is my booth number?<\/h3>\n
What are the ship-to procedures and addresses for exhibit items?<\/h3>\n
\nOnline News Association 2017
\n\u2105 Freeman
\n9900 Business Parkway
\nLanham, MD 20706<\/p>\nHow do I ship materials for ONA17 Attendee Bags?<\/h3>\n
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Can I post a job, internship, fellowship or education opportunity on the white boards near registration?<\/h3>\n
What about FedEx?<\/h3>\n
\nvauchona.burrell@fedex.com
\n202-308-5741<\/p>\nWhat snacks and drinks can I offer?<\/h3>\n
How do I order show services, including exhibit\/lounge furniture or custom booth work?<\/h3>\n
How do I order computers, screens or other A\/V hardware?<\/h3>\n
How do I order electric service?<\/h3>\n
Won’t there be outlets we can just plug into with an extension cord to our booth?<\/i><\/h3>\n
If we order electrical from PSAV, do we have to use their power strips and extension cords too?<\/i><\/h3>\n
Do we have to use PSAV’s monitors\/tvs\/etc. or can we bring our own?<\/i><\/h3>\n
What about hard-wire internet?<\/h3>\n
Where will boxes and crates be stored during the conference?<\/h3>\n
Will there be security?<\/h3>\n
When will exhibitor and Midway booths be assigned?<\/h3>\n
Is there a layout for the conference area so I can see where we are located in relation to the session rooms?<\/h3>\n
What is provided for exhibitors in the Exhibitor Ballroom space?<\/h3>\n
Who do I contact on-site if I need help at my booth?<\/h3>\n
Do we have have access to the ONA17 attendee list?<\/h3>\n
Important Deadlines:<\/h3>\n
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